Academic Administrative Duties

1st year admissions /enrolment co-ordinator

BComputing

From Dianne Hagan:

• This role is merged with BComp course coordinator. See enrolment and credit assessment duties under that heading.
• Respond to emails and phone calls from potential students.
• Be available for student queries in person for the weeks around enrolment time and the deadlines for changing and discontinuing subjects and courses.

BCompSc

From Peter Tischer:

• Handle e-mail/phone/personal enquiries about admission to BCS
• Liase with Faculty of IT staff in selecting BCS students who are not coming straight from year-12
• Attend Faculty sessions where prospective students may seek more information about enrolling in the BCS
• Monitor performance of BCS students who did not come directly from year-12

BDigSyst - ?

BComputing Credit studies/transfer

From Sylvia Tucker:

• Assess for credit into the B. Computing, whole courses from TAFE and Private Providers (both local and international) who wish to establish a credit arrangement with FIT. This credit is displayed in CASPA.
• Reassess above courses whenever changes occur on either side.
• Assess credit for individual students if they do not fall into categories/courses already assessed and entered into CASPA: two weeks before and after start of each semester is very busy.
• Liaise with local Education providers to keep everyone up to date on course developments.
• Monitor students with credit to establish if level of credit given was appropriate.
• Advise students on all credit and course matters.
• Liaise with Faculty admin to resolve student problems relating to credit and course progression.
• Duties are assessed to take approx 1 day of work each week.
• Attend B. Computing Product Group meetings and CSSE Education Committee meetings.

BCompSc Credit studies/transfers

From Peter Tischer (2000 - 1^st semester 2001):

• Assess claims for advanced standing from prospective and enrolled students
• Assess claims for advanced standing on a course basis
• Direct people seeking specific credit to academic staff members
• Responsible for teaching in that area

From Kevin Korb (2^nd Semester 2001 - ):

• Give advice to students about credit
• Monitor (thru faculty) credit being offered by other degree programs (e.g., BComp)
• Assess, approve/deny credit xfer applications. Possible credit approvals include: general credit (at different years), special credit (e.g., cs elective credit), specific credit (subject equivalencies)
• Credit for BCS has thus far generally been on a case-by-case basis the possibility exists of establishing a default set of credits for specific degree programs from specific institutions (as BComp, among others, has done). this remains an open issue.

Note: it's important that records of past decisions be kept as sometimes the faculty, etc. muck things up & reference to those decisions needs to be made.

BDigSyst Credit studies/transfers - ?

Timetable Co-ordinator

BCompSc & BSc

 From Chintha Tellambura

• Liasing with Science Faculty on matters relating to time tables for FIT and Science Faculty subjects.
• Attending time-table meetings with Science Faculty.

Dig Comms - ?

BDigSys - ?

BComp - ?

Lab bookings & CC Accounts

BComp - ?

BCompSc - ?

BDigSys - ?

BComputing Coordinator

From Dianne Hagan:

• Prepare and deliver enrolment presentation to beginning BComp students (often three presentations for the BComp: A-K, L-Z and International, with possibly a fourth presentation for part-time students and transfers).
• Assess credit transfer for beginning BComp students after the presentation (in conjunction with faculty office and BComp Credit Transfer Officer).
• Give course advice to BComp students at all levels, including those in old versions of the course and double degrees. This advice may be in person, or by phone or email.
• Liaise with the faculty office regarding course completions, information to be sent to students, credit transfers, cross-institutional transfers and exchange student programs.
• Liaise with Monash College about their BComp-related subjects and credit given for them.
• Liaise with Holmesglen TAFE about the seamless articulation program between their Diploma of IT (Software Development) and the BComp.
• Liaise with the School of Business and Economics regarding the double degrees and students enrolled in them. Attend meetings of the Faculty of BusEco/Faculty of IT Consultative Committee.
• Coordinate the BComp product group in their various roles (credit transfer officer, second and third year coordinators, administrative support, course advisors).
• Chair BComp product group meetings.
• Organise (and chair if necessary) BComp student/staff meetings.
• Keep in contact with overseas campuses offering the BComp (South Africa and Malaysia). Handle any course-related queries or problems they might have.
• Monitor the delivery of BComp subjects to overseas campuses. Liaise between lecturers there and at Caulfield.
• Keep in contact with overseas institutions running twinning programs with the BComp (e.g. APIIT) and monitor the delivery of BComp subjects there.
• Regularly re-assess the APIIT Higher Diplomas for any changes required to the credit given to those students when they arrive in Melbourne.
• Attend Allocate+ feedback sessions.
• Represent the BComp whenever required, e.g. School Symposium, CHEQ meetings, Holmesglen TAFE moderation meetings, Monash College meetings, meetings re revised TAFE curriculum, etc.
• Attend School and Faculty Board of Examiners meetings for BComp students.
• Advise lecturers on handling cases of suspected cheating.
• Handle problems encountered by lecturers in the teaching of BComp subjects.
• Handle student complaints about lecturers or subjects.
• Attend Educational Program Advisory Committee meetings.
• Assess credit for students wishing to engage in exchange programs.
• Arrange alternative examinations for students in need (e.g. in Malaysia).
• Maintain the BComp website and respond to anonymous feedback queries from it.
• Make requests to SEC regarding subject substitutions and changes to course requirements for particular students.
• Prepare or check documentation related to new subject proposals or changes to existing subjects.
• Assist the credit transfer officer to assess credit for proposed new twinning programs, etc.
• Find missing results for students. Arrange for deferred and supplementary exams when necessary.
• Arrange mentors for Deans Scholars.
• Advise BComp course advisors on counselling students.
• Liaise with lecturers from other Schools (e.g. BusEco) who wish to provide elective subjects for BComp students.
• Advise students in other degrees who wish to transfer to the BComp.
• Choose student to be awarded Noel Craske Memorial prize.
• Attend briefing sessions related to changes to international student regulations, etc.
• Develop and maintain course maps for the BComp in its various versions, and the double degrees.
• Check faculty handbook entries for the BComp.
• Check course completions for students (especially in old versions of the BComp).
• Attend SCSSE Education Committee meetings.
• Approve or reject requests for students to overload.
• Approve or reject requests for students to enroll late in subjectsChoose student to be awarded ACS Student of the Year.
• Assist in preparing BComp accreditation documentation as required, e.g. for South Africa, ACS, etc.

1^st year - Coordinator

From Dianne Hagan:

• Give course advice to first year BComp students.
• Counsel first year students with personal problems.
• Direct first year students with problems to appropriate people, e.g. faculty office, counseling service, LLS.

2^nd year - Coordinator

From Robert Redpath:

• Attendance at B.Comp Advisory Committee
• Enrolments, Course Advice, Credit transfer assessment. This is done for students at all levels with special emphasis on second year(0355, 0961, 2330, APIIT).
• Advice is also provide for students in the double degrees Computing/Bachelor of Accounting and Bachelor of Computing/Bachelor of Banking and Finance.
• Knowledge is required of the degree structures and rules for completion and transition rules between old and new versions of the courses.
• Assess completion status of students in 3rd year
• Liaise with Faculty of Information Technology
• Approve overloading for students
• Approve enrolment in subjects

3^rd year - Coordinator

From Martin Dick:

• Assess completion status of students in 3rd year
• Provide course advice for 3rd year students in Bachelor of Computing (0355, 0961, 2330, APIIT), Bachelor of Computing/Bachelor of Accounting and Bachelor of Computing/Bachelor of Banking and Finance
• Provide general course advice to students in other years as necessary
• Liaise with Faculty of Information Technology
• Approve overloading for students
• Approve enrolment in subjects 

BCompSc & BSc Coordinator -

From Sid Ray

 Course Advice:

• Enrolment advice and authorisation of Units of study
• Advice to students on "Core" Units required for different degrees and selection of Elective Units
• Course completion advice: involves checking if the student seeking help has completed all the Units required for a degree. Sometimes they are referred to Faculty Office for confirmation. Students are referred to Associate Head of SCSSE, Clayton Campus if exceptions are to be made for degree completion. For example, award of an "NP" grade for the last Unit of a degree.
• Course advice crossing year level boundaries: Student queries are dealt with and, only when required, advised to see specific year level co-ordinator.

Student consultation in general:

• Course transfer: Student seeking transfer is listened to and then, depending on individual situation, is advised accordingly. Often they are advised to consult the Faculty Office for information on time of application and to obtain the required application form.
• Credit transfer: Student is briefed about our course requirement and then referred to the academic dealing with the credit transfer issues.
• Admission enquiries: Enquiries on admission in various Computer Science courses including double degrees are often referred to the course co-ordinator by the Faculty Office and the School Office.
• Student in difficulty: Students (including International Students) facing study difficulties such as falling behind in assignment submission due to late arrival/enrolment, personal/health/family reasons are patiently listened to and then advised accordingly.

Other responsibilities:

• School Education Committee, SCSSE
• Science Faculty Education Committee
• EPAC
• Open Day course advice
• Correction of course documents for marketing purposes.
• Liaise with Faculties on double-degrees.

1^st year - Coordinator

From David Dowe:

• Give start of year address
• Do some pre-semester enrolments
• Give course advice (and career advice) to 1st year students, sometimes re-directing them to the counselling service
• Deal with change of enrolment requests (or refer to relevant lecturer)
• Deal with students seeking an exemption (or refer to relevant lecturer)
• Listen to complaints about quality of teaching in 1st year subjects
• Talk to the relevant staff member where appropriate
• Re-direct students with English language problems to LLS (Harriet Searcy)
• Acknowledge students when passing them and take some kind of interest
• Encourage weaker, average and stronger students in their own way
• Organise preliminary examiners' meeting(s) to vet 1st year exam papers
• Chair examiners' meeting to make final 1st year exam results official
• Deal with special consideration applications
• Listen to or make contacts with industry about 1st year student prizes
• Where the ship is sailing well, let it sail, but be on the look-out for improvements and initiatives (but not changes for their own sake)

2^nd year - Coordinator - ?

From Jon McCormack, Back-up 2^nd Year Co-ordinator

• Give course advice to students. Advise students of subject choices based on their interests and degree requirements (you obviously need to be aware of the degree regulations).
• Co-ordinate submission, checking and proof-reading of exam papers for each 2nd year subject with the subject leader and two other examiners. Each semester.
• Chair the second year examiners meetings each semester. Oversee the allocation of final marks for each subject.
• Evaluate and rule on student applications for special consideration and deferred exams in consultation with subject leaders.
• Attend faculty BOE meetings.

3^rd year - Coordinator - ?

From Graham Farr (1999):

 Subject Co-ordination, CSE3301/CSC3010 Project:

• Coordinate setting up of project allocation system, liaising with Tech Services Unit
• Recruit and guide sessional CSE3301/CSC3010 supervisors (typically experienced postgrads)
• Solicit project descriptions from supervisors
• Advertise project topics, subject requirements and procedures to students, via web and in liaison with General Office staff
• Represent this subject at CSSE exam marks meetings
• Participate in curriculum work and discussions having some bearing on this subject
• Any other subject coordination matters

 The rest:

• Chair exam review meetings in 3rd year subjects;
• Co-ordinate 3rd year examiners' meetings, and associated finalisation of marks;
• Assess 3rd year Special Consideration applications;
• Course advice to students;
• See students in difficulty who come for help --- may assist or refer;
• Receive student complaints about 3rd year matters, do something about them if possible, or pass on as appropriate;
• Supply names of top students to whoever is running our involvement in ACM Programming Comp;
• Devise occasional special course arrangements for advanced students;
• BCompSc Product Group;
• Occasional interaction with companies regarding graduates;
• Some reference writing, where students do not know their lecturers;
• Sometimes represent the School, e.g. at Aspect Computing Prizegiving night;
• Building CSSE's relationship with these students as a group: e.g. function such as BBQ

BDigSyst Coordinator - ?

1^st year - Coordinator - ?

2^nd year - Coordinator - ?

3^rd year - Coordinator - ?

BSE Coordinator

From Sita Ramakrishnan:

• Handle e-mail/phone/personal enquiries about admission to BSE.
• Attend Faculty sessions where prospective students may seek more information about enrolling in the BSE.
• Monitor performance of BSE students who did not come directly from year-12.
• Assess claims for advanced standing from prospective and enrolled students.
• Assess claims for advanced standing on a course basis.
• Direct people seeking specific credit to academic staff members.
• Responsible for teaching in that area.
• Give advice to students about credit.
• Assess, approve/deny credit applications. Possible credit approvals include: general credit (at different years), special credit.
• Liaise with Faculty of Information Technology.
• Participate in SEC, EPAC, staff and, student-staff meetings.
• Approve overloading for students.
• Approve enrolment in subjects.
• Give start of year address.
• Do some pre-semester enrolments.
• Give course advice (and career advice) to BSE students, sometimes re-directing them to the counselling service.
• Deal with change of enrolment requests (or refer to relevant lecturer).
• Deal with students seeking an exemption (or refer to relevant lecturer).
• Encourage weaker, average and stronger students in their own way.
• Deal with special consideration applications.
• Participate in Board of Examiners' Meeting.

Bachelor of Technology

From Rod Simpson:

• Attend Department of Electrical and Computer Systems Engineering meetings for review, update and alteration to units offered and run by CSSE members.
• Advise on content and prerequisites of such units
• Review examination results with appropriate BOE.

Fourth year (Honours)

BComp - ?

BCompSc

From Bernd Meyer:

• handle admission enquiries
• organize information sessions and introductory day
• review applications and liase with HOS regarding course admission
• liaise with Faculty of IT and Faculty of Science regarding admission
• liaise with HOS regarding unit offerings and teaching matrix
• liaise with time tabling officer
• organize selection of scholarship candidates and nominations
• liaise with HOS, FIT and VC's office regarding scholarships
• provide course advice; advice on research project selection; advice on transfer between part-time and full-time studies
• identify potential postgraduate research candidates and motivate them to continue
• assess special considerations
• counsel students (and refer serious cases to counselling)
• handle student complaints
• attend staff student meetings
• monitor performance (in cooperation with supervisors) and intervene where necessary monitor workload
• in case of problems mediate between lecturing staff, supervisors and students
• encourage and motivate students, build personal relations with them
• assign projects, supervisors and 2nd readers
• organize, supervise and partially lecture CSE 417
• organize interim presentations, final presentations, poster session
• provide advice on presentation design
• provide information about PhD scholarships, postgrad opportunities etc.
• organize awards (liaise with industry regarding funding of these)
• organize and chair examiners' meetings
• liaise with external examiner at year end
• review brochures and other marketing and information material
• liaise with administration regarding honours facilites (room, computing)
• liaise with administration regarding changes and updates of honours web pages
• identify and organize possible improvements to course structure
• participate in SEC meetings

BDigSyst - ?

BComp Foundation Studies -

From Dianne Hagan:

Offer one-day bridging course in Programming and Computer Technology at beginning of semester 1 to students with no previous experience in computing.

BComp SFT Major Co-ordinator

From Sylvia Tucker:

Advise students in the B. Computing 0961 re course progression and subject choices as they relate to the completion of an SFT major in that degree.

BComp COT Major Co-ordinator

From Chris Avram:

To assist the course leader B Comp to advise students with special problems in their studies as they relate to the COT major in the old versions of the B Comp.

BComp/BBus liason

From Chris Avram:

• To assist the course leader B Comp to advise students with special problems in their studies as they relate to the B.Comp/Bbus double degree;
• To review selection and numbers in the program each selection round;
• To review annually (early in semester one) the course structures and marketing materials for the course;
• To undertake these actions in conjunction with the course leader of the B Bus programs and the specific Bus degrees, at present, Accounting and "Banking and Finance".

Co-ordinator for Graduate Diploma in Computer Science

From Peter Tischer:

• Handle e-mail/phone/personal enquiries about admission to Grad Dip in CS
• Approve enrolment in Grad Dip in CS
• Check that advertising and on-line information is accurate
• Attend Faculty sessions where prospective students may seek more information about enrolling in the Grad Dip in CS.
• Give general course advice to students enrolled in the Grad Dip in CS
• Monitor performance of Grad Dip in CS students
• Select best-performing Grad Dip in CS student for ACS prize

Co-ordinator Post Graduate Diploma/Master Dig Comms

From Bin Qiu:

• Processing student and prospective student inquires about the course, its related subjects and other related issues.
• Processing course transfer and credit transfer applications.
• New student enrolment (local and international).
• Timetable editing from Faculty of Engineering, and Faculty of Information Technology Web sites.
• Maintenance and update of timetable, newsletter and other course information on course Web site.
• Editing newsletters (two per year) and initiating mailing outs.
• Project subjects coordination (CSE5811 and CSE4806), which includes the guidance of topic selection, proposal writing and supervisor selection.
• Liaison with faculty office with student admin. matters.
• Liaison and coordinate with sessional lecturers

Co-ordinator Graduate Diploma/Cert Computing - ?

From Rod Simpson, Back-up:

• As required, advise intending students regarding prerequisites for these courses.
• Attend to enrollment queries, approve and certify unit enrollments, advise students regarding content and progression of units
• Liaise with Faculty staff regarding queries, acceptance, refusal of enrollment.
• Make recommendations to Faculty regarding applications from students for exemptions

MIT/MMC/MAIT/GDIT/M Comp Course Leader

• Liaise with Faculty concerning student progression
• Assess advanced standing and credit transfer aplications
• Attend CSSE Education Committee
• Respond to email and telephone requests for course advice
• Be available for student consultation just prior to, and during the weeks following, beginning of semester
• Assist Faculty's International Office on recruitment issues
• Attend postgraduate information opportunities (local, interstate and overseas)
• Respond to student/staff problems
• Check handbook for errors, ommissions and updates
• Process local and international application

• Postgraduate co-ordinator (Research)

From Arkady Zaslavsky - Caufield (1999)

• Process applications from prospective research candidates for PhD or Masters by Research degrees
• Make academics aware of applicants' research interests and do matchmaking between students and potential supervisors
• Identifying outstanding students and making sure they come/stay with CSSE, and if necessary, coming up with incentives like top-ups. stipends, etc
• Communicate with potential research students in order to make them apply for a course/scholarship at CSSE
• Market research degrees and CSSE research interests
• Take care of PGrads, especially new ones, with induction into Monash life
• Participate in ranking of research candidates for APA/MGS scholarships

Caulfield - current ?

From Henry Wu - Clayton (2000 and 1^st semester 2001)

 The responsibility of the Coordinator for Higher Degree by Research Programmes (or HDR coordinator for short) is to ensure the School's HDR programmes to be internationally competitive, high quality and standards, coherent and productive.

 The HDR coordinator performs the following duties with regard to school's HDR programmes:

• Promote and publicise school's HDR programmes to potential candidates;

• Advise HDR applicants on issues related to entrance requirements for HDR programmes, general research activities, academic/research staff and research groups of the School, scholarships and opportunities;
• Give induction talks to new HDR students from time to time and advise them on general university, especially in relation to the School, HDR regulations and policies as appropriate;
• Help to ensure adequate supervision arrangement and research facilities/environment provided to HDR students and any complaints related to the above be dealt with promptly;
• Assist the Head of the School to form HDR review/grievance panel and serve on it as an ex officio member;
• Assess HDR applications and advise the Head of the School with recommendations, including seeking advice from other academic/research staff as required in the assessment process;
• Advise the School on issues related to HDR management and serve on the School Research Committee as an ex officio member.
• Serve on the School Scholarship Subcommittee, participating in processing scholarship applications and making recommendations;
• Assist the Head of the School in HDR students' annual report and mid-year report review process, if required;
• Contribute to the School nomination/recommendation of high performance HDR candidates for awards.

BCSE Co-ordinator - ?

Mathematics Co-ordinator - Year 2000 ?

Project Co-ordinator

BComp - From Jason Ceddia & Sylvia Tucker:

• Source client projects (one per group of 5 students). Clients are preferred to be external to Monash Uni.
• Source supervisors for projects (to make up the shortfall from the internal staff).
• Conduct supervisor induction sessions on the procedures used by our project.
• Attend and assess all student presentations (2 per student group per project)
• Review project design documents prepared by each group.
• Attend and assess all student technical walkthroughs (based on the reviewed design documents;2 per student group per project)
• Conduct 8 seminars on various aspects of project management/requirements. Note that there are three subject intakes - CSE3200, CSE3200T and CSE3200S)
• Enter all project, client, student and staff details in the WIER database to assist in project administration.
• Check that each group has submitted their final project CD and submitted their web page entry to the WIER site.
• Follow up with clients twice in the duration of the project - once at mid year and once at project completion.
• Clear the disk workspace area for completed projects from the WIER site.
• Attend to client queries/problems as required.
• Attend to supervisor queries/problems as required.
• Attend to student (individually or as a group) queries/problems as required.
• Substitute as supervisor when the allocated group supervisor is unavailable due to other committments such as conference leave/ illness/etc.
• Enter details of useful resources (books/URL's/sample documentation/templates) to the WIER site for future student reference.

 At present (2001) there are in excess of 50 projects in progress.

BCompSc - ?

BDigSyst - ?

Seminar Co-ordinator - Clayton ? Caulfield ?

Open Day Co-ordinator

Caufield - From Jason Ceddia:

• Attend meetings with the faculty open day committee - as required
• Provide feedback to the faculty open day committee on requirements of
• promotional material such as Tshirts/caps etc
• Attend meetings with the marketing committee to discuss promotional
• material, such as open day - as required
• Organise displays for open day
• Complete funding request forms for opn day activities
• Complete space allocation request forms for open day activities
• Organise sufficient promotional material such as existing brochures, school CD's etc
• Make changes to the school CD (before production) to update ENTER scores for the new year
• Organise student guides
• Organise staff course advisers to attend the day
• Help set up the open day stalls (and pack them up)
• Contact past students to be involvement on open day

Clayton - ?

Library Liaison

Caulfield - From Rod Simpson:

• Notify Caulfield CSSE staff re new texts and periodicals.
• Review materials available for Undergraduate and Post Graduate students with Unit Librarian(s)
• Review currency of materials held with Unit Librarian(s) and recommend removals, retentions, reduction or increase in the numbers of periodicals and books held
• Generate or forward orders for books required by members of staff
• Notify staff members of availability of electronic sources of materials

Clayton - From Rod Worley:

• Receive from Subject Librarian for Computer Science and Software Engineering electronic and paper booklists and order books that appear relevant.
• Assist with the selection of periodicals for cancellation. (Fortunately, this has not been necessary for a number of years, as it is time-consuming.)
• Send to Subject Librarian book orders that are requested by members of staff (staff can send them direct, but many still send them via the library liaison officer).
• If on the LACSTEMP library committee, attend the four meetings per year, and communicate important information to staff.

Newsletter - From John Hurst & Judy Sheard

• Announce call for copy via email to all school
• Collect and collate submitted copy
• Chase up required copy, e.g. HoS report.
• Structure and arrange copy (the most significant part)
• Publish to web
• Announce publication via email to all school

GASS co-ordinator - ?

Lab Equipment Co-ordinator - Clayton ? Caulfield - ?

Equal Opportunity Rep

From Ann Nicholson - Clayton

Means being on FIT EO/AA Committee, 1-4 meetings per year, plus general contact personal for EO/Equity issues as they come up

From Jan Miller - Caulfield

Same as Clayton.

Safety Officer - Clayton - ? Caulfield - ?

Language and Learning Rep - ?

Summer School Program

From Ann Nicholson - Clayton

Involvement in FIT Summer School, held in Jan each year.

Requires being project leader, developing material, attending meetings and the week the summer school is on, nearly full-time commitments.

From Judy Sheard - Caulfield

• project leader
• attending organising committee meetings
• developing material for a week long project
• organising staff/students to set up software and hardware for project
• organising staff/students to deliver material
• full time commitment during week of Summer School

Assistant Lecturer Mentor - Clayton ? Caulfield ?

School Education Committee Chair ?

School Research Committee Chair ?

School Infrastructure Committee Chair ?

Summer Scholarships Program - From Kevin Korb:

• Solicit summer projects from academic staff on 1 September.
• Organize ranking of projects with DavidA and Christine Mingins (or their nominees) and inform staff of outcome.
• Coordinate application forms
• Organize advertising for mid-Sept to 3rd year and Hon students
• Coordinate student selections by supervisors
• Report to DavidA re allocation of fund for the program.

Women in Computing Student Group

From Ann Nicholson:

No activities in 2001 as I was on OSP. Usually involves lunch early in year, focus on inviting new female CSSE students, so they can meet other students including upper year, and female staff.

Also facilitating any activity students are interested in, such as other lunches and guest speakers.

Advanced Undergraduate Program (BCmpSc)

From Graham Farr:

Co-ordinator:

• plan schedule of talks in 1st Semester
• recruit speakers for advanced talks in 1st Semester
• preview some of these talks with speaker, and offer some guidance to less experienced speakers
• attend some talks in 1st Semester
• offer some feedback to speakers after talks
• answer student queries about talks schedule
• assess suitability of supervisors and projects offered in 2nd Semester
• guide Assistant Lecturer in running projects in 2nd Semester
• advise advanced students on other opportunities for advanced students, e.g. programming competitions

Assistant Lecturer:

• book rooms, facilities
• attend some talks in 1st Semester
• arrange Linux accounts in 1st Semester
• assist in speaker recruitment in 1st Semester
• recruit project supervisors in 2nd Semester
• look after registration, enrolments and withdrawals in 2nd Sem
• arrange initial meeting re projects in 2nd Semester
• allocate students to projects and supervisors
• arrange interim and final presentations/demos (2nd Sem)
• advertise to students
• maintain web site
• ensure speakers (1st Sem) and supervisors (2nd Sem) get paid (unless they are academic staff)

Monash Malaysia Co-ordinator - current ?

From Graham Farr (1^st semester, 2000):

Answer queries from staff in Malaysia (can be anything: typically, they seek info on matters such as: who teaches/does what, subject content, texts and other materials, online stuff, assessment, lab facilities and requirements, deadlines)

• usually pass queries on to the appropriate person (most often the relevant subject co-ordinator)
• sometimes make enquiries to help resolve some difficulty
• make occasional recommendations for ongoing management of the CSSE-Malaysia relationship
• meet with Malaysian staff when they visit CSSE

Pearcey Centre Co-ordination

From Chris Avram:

• To review annually (end of year) the relationship between the Pearcey centre and SCSSE, finances, communications and developments are reviewed;
• To review enrolments in CSSE subjects at the beginning of each Pearcey semester, special attention to be paid to subjects with enrolments at the economic margin (7 - 12 students)
• To try to identify strategic advantage in running such subjects;
• To review annually (beginning of year) rates of pay, arrangements for support, and available staff of the coming years Pearcey activity;
• To report to the SCSSE Management Committee changes to and significant events in the relationship between the school and Pearcey.

Faculty Publicity Committee Rep -

From Judy Sheard :

• provide a liaison between CSSE Marketing group and Faculty Marketing group
• attend 4-6 meetings a year
• report on CSSE Marketing activities
• assist in the planning of Faculty Marketing activities such as Open Day, Postgraduate Information evening, IT teachers' seminar
• assist in the development of Faculty promotional material

DETYA Publications Audit - ?

Last updated: eg (2001)