This  is to clarify the rules for making expenditure against these account. It is important that that all purchasing must be done within Monash and School policies and rules.

1. All equipment purchased must be handled through the Technical Services Unit web page. Apart from helping with decisions about technical details, the technical staff will decide whether the item needs to be placed on the equipment register.

2. Regardless of whether the item has an equipment number or not, you should consider it as a piece of Monash equipment. This means it belongs to the University.

3. Other items, like travel, can be billed against the accounts using standard procedures. For example, travel expenditure on your AMEX card can be drawn against these discretionary accounts. However, you are responsible for making sure the account does not go into debt.

4. If you are in any doubt as to whether a purchase is appropriate, you should discuss it with me or a member of the Finance Services Unit first.

5. Except in special circumstances, I will not be approving reimbursements for purchases made on private credit cards, unless prior approval has been given by me. (Some obvious exceptions are travel costs that cannot be placed on your AMEX card, or home cable/modem costs).

Prof. David Abramson (Head of School)

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